Switching from conventional paper forms to efficient digital forms is due to a number of reasons. The most obvious reasons are to boost productivity and to bring down functional expenses. Changing over to forms on cell phones and tablets is not just a trending thing these days; it’s the new way of today’s business strategies. Organisations that are still working on paper forms are speeding up to compete with their tech-savvy counterparts. Given below are the top 5 benefits of digital forms instead of the usual paper forms.
Speed
Just yesterday you couldn’t gather data with a mere blink of an eye, but we’re getting closer to that each passing day. The
The capability of people in the field to collect information on cell phones and right away submit it with only a press of a button is evolving. The old model of gathering data, filling forms and submitting them had employees finding a fax machine around the office, or more awful, unnecessarily getting piles of paper forms back to work to be analysed and recorded and then recovered again on account of an audit.
What a waste of time! Submitting these bundles of forms from the field to a digital data centre or an administrative centre while just hitting a button remains a prominent feature of these mobile forms. Some of these can also transfer partially complete forms to user devices in the field to avoid making extra trips to the office.
Streamlining Business Processes
Mobile form advancement takes all the business processes to a higher level. By giving power to mobile forms, the distance between the office and field users is just a submit button, reducing the tiring paperwork, data entry and re-entry, storage and transportation costs. You can even transfer data to various platforms like Google Drive, SharePoint, Dropbox, SalesForce, and QuickBooks. The verdict? By carrying out data collection on mobile forms and incorporating those into your business routine, you can save a lot of time on your clock and money in your account by limiting data collection mistakes and streamlining your business procedures.
Collect Functional Data
Written fields and checking boxes can give a limited amount of data. Gathering information isn’t basic yes and nos or merely writing something. Gathering information implies gathering rich information, having the option to add photographs, make notes on those photographs, record video and sounds, and add barcodes. Being able to upgrade the data that can be gathered for audits makes you considerably more effective and expands your abilities to answer back to your clients or authority.
Enhance Compliance
The emergence of a digital forms advancement also comes with expanded mindfulness and responsibility of data collectors in the field. With a digital form app, you can dispatch the most updated forms to data collectors in the field, send SMS or Mail notifications on data to order immediate action. Additionally, digital forms on cell phones can allow a single login to your form, time tags and location, telling your boss precisely where, who and when a form was filled. Some features allow supervisors to make group and individual permissions, giving appropriate information access for every client.
Analyze and Track Hidden Trends
Since the recorded information in your mobile forms is better categorized and can be accessed quickly in your system, you can better analyse and navigate through data. Mobile form platforms also have sophisticated features to collect and compare data to external sources. Thus, these kinds of forms enable reports to be effortlessly created, giving your boss an overview of business functions in a split second.
Further reading:
- Still uncertain? Try out SharePoint Online tutorials to get used to it
