No matter which business sector you operate in, it is crucial to want to out-do the competition and boost your bottom line. Essentially, it comes down to improving efficiency, so companies are constantly looking for ways to work smarter and streamline their business processes.
After all, organizations and small businesses that achieve more with fewer resources are the most likely to succeed. Productivity affects competitiveness and has particular significance because staff’s cost represents the largest outgoing for most firms.
As such, it’s advisable to provide your workforce with an environment that motivates them and has the right tools to succeed — for instance, using technology to eliminate wasted time and money while quality remains uncompromised.
Let’s check out the ways and tips to improve business productivity in 2020.
Helpful Tips to Improve Productivity in Your Business
1) Make Use of a Legal Agreement in All Business Deals
One of the best approaches to ramp up productivity levels is streamlining documentation and efficient signing processes. Ensure to use a legal agreement whenever you are getting into a deal involving two or more parties.
A legal agreement can be referred to as a written document containing the set of terms and provisions negotiated by the concerned parties. It’s inscribed between the interested parties and defines their liabilities and responsibilities.
You can get free templates of business agreement forms from our online signing platform to immensely streamline your business processes and improve productivity. The website is easy to use and allows you to collect and insert e-signatures on documents on the go.
Once an agreement is signed and approved, it is considered a legally binding covenant. It declares that whenever one of the parties fails to abide by the agreed terms, a breach of the agreement comes into effect, and the responsible party becomes answerable in the court.
Creating an agreement shouldn’t be challenging, and you can also check this legal agreement template on CocoSign to chop off your turnaround time. There are 80+ templates available on the platform, including sealed, express, and implied agreements.
2) Consider Offering Flexible Working Arrangements
Some companies don’t lend themselves well to flexible working (could mean choosing when to put in the hours or working remotely from home or co-working spaces. However, it is known that businesses that stick to a rigid schedule can be detrimental to productivity and morale.
On the other hand, offering flexible work arrangements can build trust and make employees feel somewhat indebted to an organization. It is worth considering, and you can decide to use time and attendance software to boost efficiency.
3) Centralize Your Information
Unlike traditionally, nowadays, more companies are embracing remote working and the use of intelligent technologies. It is of enormous benefit for a business to use portals and central databases to hold data in one place instead of scattered across several different platforms.
Business management apps and CRMs are designed to help companies share information, break down silos between various departments, and track progress. Centralizing business data keeps your workforce on the same page, and productivity will leaps and bounds higher.
4) Invest in Technology
If you detect a slump in productivity, it is time to analyze how you conduct business and determine where time-consuming tasks could become automated. You can increase your workforce’s output by investing in the right technology.
It is vital to use solutions that require the least time, effort to set up and maintain for improved productivity. Software that synchronizes across multiple e-devices and can tie in seamlessly with existing programs ensures a connected workforce and saves time.
5) Improve Employee Engagement
Even though financial compensation is likely to encourage hard work, your workforce is more likely to become engaged if they find it personally rewarding. Take a personal interest in your workers’ efforts and promote accountability while giving them a sense of direction.
You can begin by finding out what it is they want out of it and the help they need from you. It is crucial to give your workforce the right tools to manage certain aspects of their roles on their own to provide them with a sense of autonomy, and managers get to concentrate on higher-level tasks.
6) Minimize Interruptions and Distractions
When you want your workforce to focus on their tasks, it is critical to creating an environment where a focused job is possible. That means offering quiet work areas, purchasing or subsiding productivity apps, and allowing workers to turn off notifications from work tools.
It is significant to encourage and let employees turn off work tools notifications whenever they tackle work that requires maximum concentration. Employees working under pressure are likely to become stressed and produce lower-quality work.
7) Take Advantage of Communication Tools
Good communication is key to boosting business productivity. The quicker it is to contact one another, give feedback and share information, the faster work gets done, and you get to meet deadlines.
Since most modern employees are equipped with digital communication platforms, you should think about using a work-friendly digital bulletin board or instant messaging software for your workforce to share information instantly.
8) Set and Outline Realistic Business Goals
It goes without saying that setting clear objectives and paths to success is an essential part of ensuring business productivity. Always be as realistic as possible while considering the physical abilities and limitations of your workforce.
Otherwise, setting business goals without thinking about your workforce can have devastating results. You risk putting off your employees with unachievable demands and having them sink into a “what is the point” mentality.
Generally, improving productivity in your business will need a lot of sacrifice and dedication to work. The ways mentioned above are a guideline to ensure your business is running smoothly and workers stay motivated.